Merchant Remote Deposit Capture (RDC) On-Site Risk Assessment Checklist

Merchant Remote Deposit Capture (RDC) On-Site Risk Assessment Checklist

Strengthen your merchant RDC review process with a structured assessment designed for real-world financial institution use.

The Jay Get It™ Merchant Remote Deposit Capture On-Site Risk Assessment Checklist provides financial institution professionals with an organized framework for conducting and documenting initial or periodic merchant RDC reviews.

Instead of relying on informal observations or merchant attestations alone, the checklist helps reviewers evaluate controls, document supporting evidence, identify exceptions, assign corrective actions, and reach a documented risk decision.

WHAT'S INCLUDED

The assessment covers key areas of merchant RDC risk management, including:

✓ Merchant & Service Profile
Document the merchant, RDC locations, expected activity, approved limits, devices, accounts, and system information.

✓ Governance, Agreements & User Practices
Evaluate agreements, procedures, authorized users, access controls, authentication, employee training, separation of duties, and reconciliation practices.

✓ Physical & Technology Security
Review workstation and scanner security, supported software, endpoint protection, secure connectivity, administrative privileges, wireless security, logging, and business continuity.

✓ Check Handling & Deposit Controls
Assess check eligibility, endorsements, image and data verification, duplicate prevention, original-check security, retention and destruction, returned items, deposit limits, and unusual activity.

✓ Evidence & Corrective Action Documentation
Record evidence reviewed, observations, exceptions, corrective actions, responsible owners, and due dates.

✓ Final Risk Decision
Document residual risk as Low, Moderate, or High and record the resulting approval, conditional approval, decline, or suspension decision.

BUILT FOR PRACTICAL RDC REVIEWS

The checklist is designed to help reviewers move beyond simply checking “Yes” or “No.”

Use the dedicated evidence and corrective-action fields to document what was actually observed during the assessment and identify issues requiring follow-up.

This makes the resource useful for:

• Deposit Operations
• Treasury / Business Services
• Branch & Operations Management
• Risk Management
• Compliance Teams
• Internal Audit Preparation
• Credit Unions and Community Banks

EDITABLE WORD FORMAT

The document is provided in Microsoft Word format so your institution can customize terminology, procedures, limits, requirements, and review standards to match its own RDC program.

IMPORTANT

This resource is an educational and operational risk-management template. It is not legal advice and does not replace your institution's policies, executed RDC agreement, vendor requirements, legal counsel, or applicable regulatory requirements.

Institution-specific requirements—including endorsement language, retention periods, deposit limits, cutoff times, eligible items, and funds-availability treatment—should always be verified against your institution's approved program.

Jay Get It™
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